Privacy Policy
We are committed to protecting your privacy and ensuring the security of your personal information.
1. Information We Collect
Beti Hai To Kal Hai Welfare Society collects personal information that you voluntarily provide when you interact with our website, make donations, register for membership, or volunteer with us.
Personal Information
- Full name and contact details
- Email address and phone number
- Postal address and location
- Date of birth and age
- Occupation and professional details
Financial Information
- Donation amounts and frequency
- Payment method details
- Bank account information (for refunds)
- Tax identification details
- Membership fee information
2. How We Collect Information
We collect information through various methods when you interact with our organization:
Website Forms
Contact forms, donation forms, volunteer registration, and membership applications
Direct Communication
Email, phone calls, in-person meetings, and written correspondence
Automated Tools
Website analytics, cookies, and usage data collection
3. How We Use Your Information
We use the information we collect for the following purposes:
Service Delivery
To process donations, manage memberships, coordinate volunteer activities, and provide our services
Communication
To send updates, newsletters, event invitations, and respond to your inquiries
Legal Compliance
To comply with legal obligations, tax requirements, and regulatory reporting
Improvement
To improve our services, website experience, and understand supporter preferences
4. Data Sharing and Disclosure
We do not sell, rent, or trade your personal information. We only share information in the following circumstances:
- Service Providers: With third-party service providers who assist us in operations (payment processors, email services, etc.)
- Legal Requirements: When required by law, regulation, or government request
- Protection of Rights: To protect our rights, property, or safety, or that of our users
- Business Transfers: In connection with a merger, acquisition, or sale of assets
- With Consent: When you have given us explicit consent to share specific information
5. Data Security
We implement appropriate technical and organizational measures to protect your personal information:
Technical Security
- SSL/TLS encryption for data transmission
- Secure servers with firewalls
- Regular security assessments
- Access controls and authentication
Organizational Security
- Staff training on data protection
- Confidentiality agreements
- Need-to-know access principles
- Regular policy reviews
6. Data Retention
We retain personal information only as long as necessary for the purposes outlined in this policy:
- Donation Records: 7 years (for tax and compliance purposes)
- Membership Data: While membership is active + 3 years
- Volunteer Information: 2 years after last volunteer activity
- Communication Records: 3 years (unless longer retention is required)
- Website Analytics: 13 months (anonymized after 26 months)
7. Your Rights
You have the following rights regarding your personal information:
Access Rights
- Request copies of your data
- Know how your data is used
- Understand data retention periods
Control Rights
- Update or correct your information
- Opt-out of marketing communications
- Request data deletion (where applicable)
8. Cookies and Tracking
Our website uses cookies and similar tracking technologies to enhance your experience:
Essential Cookies
Required for website functionality and security. These cannot be disabled.
Analytics Cookies
Help us understand how visitors interact with our website to improve user experience.
Marketing Cookies
Used to deliver relevant advertisements and track marketing campaign effectiveness.
9. Children's Privacy
Our website and services are not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If we become aware that we have collected personal information from a child under 13, we will take steps to delete such information.
10. International Data Transfers
Your information may be transferred to and processed in countries other than your country of residence. We ensure that such transfers comply with applicable data protection laws and that appropriate safeguards are in place to protect your personal information.
11. Changes to This Policy
We may update this privacy policy from time to time. The updated version will be indicated by a revised "Last Updated" date and the updated policy will be effective immediately upon posting. We encourage you to review this policy periodically for any changes.
12. Contact Information
If you have any questions, concerns, or requests regarding this privacy policy, please contact us:
Email: privacy@betihaitokalhai.org
Phone: +91 11 2345 6789
Address: 123, Women's Empowerment Complex, Connaught Place, New Delhi - 110001
Our Commitment
Beti Hai To Kal Hai Welfare Society is committed to protecting your privacy and ensuring the security of your personal information. We regularly review our privacy practices and update this policy to reflect changes in our operations and applicable laws.
Last Updated: November 15, 2024